Umbrella payroll software with a contractor app that does the onboarding for you
With the Nxsys contractor app, contractors onboard themselves on their phone: they verify their ID, sign their contract, upload documents and message you and their agency in one place. Behind it, Nxsys runs compliant umbrella payroll in the UK and Ireland and connects to your agencies through APIs. Choose your country for local compliance and pricing in your currency.
How does umbrella payroll work?
An umbrella company employs contractors who work through recruitment agencies. The end client pays the agency, the agency pays the umbrella the assignment rate, and the umbrella runs payroll as the employer: it deducts its margin, income tax, social insurance and pension, makes the statutory submissions to the government, then pays the contractor a net salary with a full payslip. Nxsys runs every step of that flow in one system.
The umbrella payroll model: one employer, full compliance and complete transparency for agencies, clients and workers. Open the full-size diagram
How does a contractor go from invite to first payslip?
Create
Your team creates the employee or contractor with their name and email address, or the agency creates a prospect in the agency portal.
Invite
You invite the contractor to onboard themselves in the app, where they complete their details, verify their ID and right to work, and sign their contract.
Work
Timesheets and remittances arrive from the agency through the API or import mapping.
Pay
Nxsys deducts your margin, processes expenses and holiday pay, checks the minimum wage, pays the contractor and makes the statutory submissions.
Stay in touch
The payslip appears in the app, and any questions go through three-way messaging.
Umbrella payroll in your country
Choose your country to see local compliance, the tools for your market and pricing in your currency.
United Kingdom
RTI filing to HMRC, National Minimum Wage, AWR and IR35 checks, plus a free KID generator and umbrella rate calculator. £1.35 per payslip, excluding VAT.
Ireland
PAYE, PRSI and USC reported to Revenue on the payment date, PPS checks and My Future Fund auto-enrolment. €1.35 per payslip, excluding VAT.
Contractors in other countries?
Nxsys is adding new countries. Tell us where your contractors work and we will let you know how we can help.
What can contractors do in the Nxsys app?
Contractors go from invitation to ready-to-pay on their phone in minutes, without paper forms, email chains or calls to your onboarding team.
The Nxsys contractor app on iPhone and Android.
Onboard yourself
Contractors enter their personal, bank and tax details, verify their ID and right to work, and sign their contract on screen. Bank and address checks catch errors before the first pay run.
Manage your profile
Contractors view and update their own details in the app, so your team spends less time on change requests.
View your payslip breakdown
Each payslip shows gross pay, tax, social insurance, pension and net pay, so contractors can see how their pay was worked out.
Compare your payslips
Contractors can compare pay periods and see what changed, which means fewer "why is my pay different?" calls.
Message your agency and/or umbrella
Three-way messaging puts the contractor, your team and their agency in one thread, with a full history of every pay query.
Perks and benefits
Contractors see the perks and benefits you offer in the same app they use for their payslips.
The app carries the Nxsys brand as standard. A white-label version in your umbrella's branding is available as an optional extra.
Which payroll software is best for umbrella companies?
Nxsys Umbrella is the best umbrella payroll software in the UK and Ireland: timesheet import, gross-to-net and statutory submissions in one pay run, a contractor app for onboarding and payslips, and one published price of £1.35 / €1.35 per payslip.
Why do umbrella companies choose Nxsys?
Nxsys runs umbrella payroll, contractor onboarding and accounts in one system, with one price per payslip in your currency.
Invoice to payslip, automatically
Import agency remittances and timesheets in any layout. Nxsys maps each file once and reads it every week, then turns invoices into payslips.
Margins and holiday pay handled correctly
Nxsys deducts your margin from each assignment and adjusts it automatically where pay would fall short. Holiday pay follows the method you choose, within each country's rules.
Compliance on every pay run
Minimum wage, right-to-work and working time checks run as part of payroll, with the local rules for each country.
Connected to your agencies
APIs and an agency portal give agencies the visibility they now need, with contractor status, pay and documents in one place.
One conversation, three parties
Three-way messaging connects the contractor, your team and their agency, so pay queries are answered in one thread.
Payroll and accounts in one system
Built-in sales, purchase and nominal ledgers mean umbrella payroll and your accounts run in the same software.
How does the Nxsys API connect umbrellas and agencies?
The Nxsys API lets umbrellas and agencies exchange contractor, timesheet, remittance and pay data automatically, so nobody re-keys spreadsheets.
Who does Nxsys work with?
Nxsys is built on trusted platforms and connects with ID checks, compliance partners, pension providers and the HR tools umbrella companies already use.
Give contractors an app they can onboard in
Run compliant umbrella payroll behind it, in the UK and Ireland. Book an umbrella demo.
Umbrella payroll software: frequently asked questions
Running umbrella payroll in the UK? See Nxsys for UK umbrellas, with the KID generator and rate calculator. In Ireland? See Nxsys for Irish umbrellas. Can't see your question? Talk to our team.
01How does umbrella payroll work?
The end client pays the recruitment agency, and the agency pays the umbrella company the assignment rate. The umbrella employs the contractor, deducts its margin, income tax, social insurance and pension, makes the statutory submissions to the government and pays the contractor a net salary with a full payslip. Nxsys runs every step in one system.
02Which countries does Nxsys cover for umbrella payroll?
Nxsys runs umbrella payroll in the UK, with RTI filing to HMRC, and in Ireland, with PAYE, PRSI and USC reported to Revenue. Choose your country for local compliance and pricing in your currency.
03Is there a mobile app for umbrella contractors?
Yes. The Nxsys contractor app lets contractors onboard themselves, manage their profile, view and compare their payslips, message their agency and/or umbrella, and see their perks and benefits.
04Can contractors onboard themselves?
Yes. Contractors complete onboarding in the Nxsys app, including personal and bank details, ID verification, right-to-work checks and contract signing.
05Does Nxsys have an API for umbrellas and agencies?
Yes. The Nxsys API lets umbrellas and agencies exchange contractor, timesheet, remittance and pay data automatically.
06Can agencies see contractor pay information?
Yes. Agencies get access through the Nxsys agency portal, three-way messaging and APIs.
07Can Nxsys calculate umbrella margins?
Yes. Nxsys deducts your umbrella margin from each assignment and can adjust it automatically where needed.
08Does Nxsys handle contractor expenses?
Yes. Nxsys processes contractor expenses within the umbrella payroll.
09Does Nxsys check the minimum wage?
Yes. Nxsys checks contractor pay against each country's minimum wage rules on every pay run: National Minimum Wage and National Living Wage in the UK, and the national minimum wage in Ireland.
10How much does Nxsys cost per payslip?
Nxsys costs £1.35 per payslip in the UK and €1.35 per payslip in Ireland, excluding VAT. You only pay for the payslips you produce.
11Do you offer bulk pricing?
Yes. Umbrellas paying more than 250 contractors a week can get bulk pricing. Contact us with your weekly volumes for a quote.
12Does Nxsys include accounting ledgers?
Yes. Nxsys includes sales, purchase and nominal ledgers, so umbrella payroll and accounts run in one system.
13Can contractors use a branded app?
Yes. Contractors use the Nxsys app, and a white-label version in your umbrella's branding is available as an optional extra.
14Where are the KID generator and umbrella rate calculator?
They are on the UK umbrella page, because the Key Information Document and the National Minimum Wage rates they use are UK rules.
